We're looking for a PA to support our Marketing & Commercial Director in the day-to-day running of the department, including proactive diary management, organisational planning, correspondence across the year, engagement, and ad hoc projects.

What you will be doing

• Running the formal administrative and governance requirements for the Director’s office, including management of two Committees (Marketing and Commercial, and Ticketing) - preparing agendas, finalising papers and minutes.
• Gatekeeping for the Director, both internally and externally.
• Equally, maintaining effective relationships with both internal stakeholder – including colleagues, managers, other Directors, Committee and Board Members – and key experiential agencies and other important stakeholders including external agencies, global sport governing bodies, global broadcasters and sponsors.
• Building and maintaining strong relationships with clients and agencies.
• Coordinating and preparing agendas and information for key meetings, events, and business trips, including the collation of materials in advance to ensure the Director is fully briefed.
• Managing key events such as the Department ‘away days’, including coordinating catering arrangements, travel, seating plans, agendas, presentations, and technology requirements where required.
• Managing key strategic events, such as Official Partner Day and Championships events. Responsible for managing on site resources to support external and internal commercial events.
• Operational responsibility for coordinating and bringing ideas / launches to life through events year-round, including external client events.
• Coordinating travel and accommodation requirements for Director and accompanying team members where required, including visa requirements and proactive expense management and reconciliation on return.
• Proxy approval for budget and HR systems (Agresso and PeopleXD), reconciling expenses, approving invoices etc under Director’s delegation of authority.
• Managing and maintaining accurate and easily accessible legal document and key documentation filing systems.
• Ad hoc department project management and support.

What part your role will play in The Championships

• Managing contractual Broadcaster ticket requests for The Championships, ticket allocations and accreditation and to ensure allocations are correctly invoiced and distributed.
• Organising and actively managing various B2B hospitality events and tickets during The Championships on behalf of the Director and Club.
• Contact liaison for external events and VIP enquiries and those from the M&C Department.
• Arranging senior level broadcast courtesy meetings, meet and greet all commercial guests of The Championships.
• Managing any temporary administrative support staff.

About You

• A positive ‘can do’ attitude with a problem solving mindset.
• Proven, substantial PA experience with ability to act as the advocate for the Marketing and Commercial Director.
• Highly capable and composed with demonstrable gravitas.
• Strong communication skills in English – written and verbal.
• Experience in producing minutes for high level meetings.
• Excellent communicator – face to face, telephone and email to people at every level both internally and externally.
• Organised, discreet, diplomatic, confidential and able to manage complexity.
• Proactive, solution focused approach within agreed guidelines.
• High level of attention to detail.
• Able to build and maintain excellent internal and external working relationships.
• Able to take personal responsibility, multi-task and meet deadlines within agreed guidelines.
• Strong work ethic and the ability to cope with fluctuating workloads and pressure.
• Computer literate; competent using Outlook, Excel, Word and PowerPoint.
• Capable of managing high levels of workload pre and during The Championships, (June and July with the requirement to be on-site at the AELTC Wimbledon versus work from home, including some weekends).

About Us

The All England Lawn Tennis Club (Championships) Limited (AELTC) organises and stages The Championships, Wimbledon, widely regarded as the world’s premier tennis tournament, hosted on the Grounds of one of the world’s most prestigious tennis clubs.

Our business has grown in recent years and we expect that success to continue. We have plans to further improve our facilities and invest in our people in future years. Our success is important to us and we are guided by our key values of Heritage, Integrity, Respect and Excellence.